UK Gender Pay Gap Reporting Data Preparation Checklist
Make sure your payroll data is correct before you calculate a single figure.
The most common source of errors in gender pay gap reporting isn’t the calculations – it’s the data going in. Wrong pay figures, misclassified employees, incorrectly handled bonuses. The calculations can only be as accurate as the data you feed in.
This FREE checklist walks you through every data requirement before you start your calculations – so your figures are right first time.
What the checklist covers:
- How to identify your snapshot date and snapshot pay period
- The difference between Relevant Employees and Full-Pay Relevant Employees — and why it matters
- Exactly which pay elements to include and exclude from ordinary pay
- How to handle bonus pay correctly, including prorating and salary sacrifice
- Weekly working hours — contracted, variable, term-time, and piecework employees
- Final data quality checks before you calculate
Built to align with the Equality Act 2010 (Gender Pay Gap Information) Regulations 2017.
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Who is this for?
Anyone preparing a UK gender pay gap report — HR Managers, Reward Specialists, HR Directors, and HR Consultants supporting clients with 250 or more employees.
If you’re about to start your gender pay gap report and you’re not 100% certain your payroll data is export-ready, this checklist is for you.
Already have the checklist? Get the complete toolkit.
The checklist is the first step. When you’re ready to calculate, the Pay Equity Report Gender Pay Gap Report Toolkit gives you everything else:
- Built to the official UK reporting methodology
- The GPG Calculator Excel template – automatically calculates all required figures
- The Bonus Pro-Rata Pay Calculator